(SCA) – Administrative Assistant: Job Posting

August 6, 2022 in Community Engagement, Community-Association, Employment, Facilities by KristiinaAdmin

Job Description: Sunset Community Association (SCA) – Administrative Assistant (Casual / Part-Time)

Sunset Community Association (SCA) is a registered non-profit society of elected community members. The SCA, along with the Vancouver Park Board, jointly operate the Sunset Community Centre.

Job Description
The SCA Administrative Assistant will assist the Board and Executive in managing administrative matters, including the handling of confidential information, and will report to the President. This is part time contract position, hours to be determined (10-15 hours per month, negotiable). The duties of the Administrative Assistant will include the following:

  • preparing meeting agendas and minutes for Board, Executive, and Program Committee meetings as well as special meetings called by the President;
  • managing SCA correspondence, ensuring information (such as current Board and committee minutes; membership lists, etc) are updated, and ensuring Association records are maintained and archived;
  • assisting the Board to implement its policies and procedures;
  • managing SCA memberships and enquiries, processing online membership payments; corresponding with members, and assisting with membership development:
  • assisting the Treasurer with regular financial reports;
  • managing the contributions and work schedules for volunteers for special SCA events and when otherwise necessary (AGM, annual celebrations, etc);
  • assisting the Board, the SCA’s bookkeeper and accountants to maintain and improve financial systems and controls;
  • maintaining and updating the SCA website and social media channels, as appropriate;
  • exploring new grant opportunities for the SCA and assisting the Board to prepare and submit applications; and
  • other related duties as required.

Application closing date Wednesday, August 17, 2022

Applications (CV with cover letter) should indicate “SCA ADMINISTRATIVE ASSISTANT” in the subject line and be sent electronically to Bhalwinder Waraich, SCA President,SCA at bwaraich@triumf.ca